Privacy Policy — Fact Personnel

Fact Personnel Private Limited ("Fact Personnel", "we", "our", "us") provides retained executive search and leadership advisory services. We take privacy seriously — it is part of the work we do, not a checkbox on a website.

This Privacy Policy explains what personal information we collect, why we collect it, how we use it, and what choices you have. It applies to information we receive through this website, through email or phone correspondence, and through our engagements with clients and candidates.

The information we collect

We collect personal information in three principal ways:

Information you give us — for example, when you complete the contact form, send us an enquiry, apply for a role at our firm, or share your CV with us. This typically includes your name, contact details, professional history and the substance of the message you send.
Information we collect during an engagement — when we are retained on a search, we research, contact and assess potential candidates. This may include professional histories, references, public information, and information shared with us during interviews or assessments.
Information collected automatically — when you visit this website, we may receive basic technical information such as your IP address, device type, the pages you view and the time spent on them. This is described further in our Cookie Policy.

How we use information

We use personal information only for purposes connected to our work:

To respond to enquiries and provide our services to clients;
To identify, assess, and present candidates for leadership mandates;
To consider applications to join Fact Personnel;
To maintain our records and meet our legal and professional obligations;
To improve the security and operation of this website.

We do not sell personal information. We do not use it for unrelated marketing.

Confidentiality

Discretion is fundamental to executive search. Information shared with us in the course of a mandate — by clients or by candidates — is handled in confidence and only disclosed where required to conduct the search, with consent, or where required by law.

Sharing information

We may share personal information in limited circumstances:

With the client who has retained us, where you are a candidate considered for a mandate;
With trusted service providers (for example, IT and document hosting) under appropriate confidentiality terms;
Where we are required to do so by law or by a regulator;
In connection with the sale or restructuring of our business, subject to appropriate safeguards.

Retention

We keep personal information for as long as it is needed for the purposes set out above, and for as long as our legal and professional obligations require. Where information is no longer needed, we securely delete or anonymise it.

Your rights

Under applicable Indian and other data protection laws — including the Digital Personal Data Protection Act, 2023 — you may have the right to:

Access the personal information we hold about you;
Ask us to correct information that is inaccurate or out of date;
Ask us to delete information we no longer need to hold;
Withdraw consent where we are processing on that basis;
Make a complaint to the relevant data protection authority.

To make any of these requests, write to us at hello@factjobs.com. We will respond within a reasonable time.

Security

We maintain appropriate technical and organisational measures to protect personal information from loss, misuse or unauthorised access. No system can be completely secure; we ask that you take reasonable care when sharing sensitive information with us.

Children

Our services and this website are not directed at minors. We do not knowingly collect personal information from anyone under the age of 18.

Changes to this policy

We may update this Privacy Policy from time to time. The current version is always available on this page, with the effective date shown above. Material changes will be communicated where appropriate.

Contact us

Questions about this policy, or about how we handle your information, can be sent to hello@factjobs.com.

This Privacy Policy is provided for transparency and may not address every circumstance. Where a specific engagement gives rise to particular obligations or arrangements, those will govern. Please contact us if you have any questions.